American Mini Lop Rabbit Club Constitution
ARTICLE 1: Name
Section 1: This organization shall be known as the American Mini Lop Rabbit Club, herein referred to as AMLRC or the club.
ARTICLE 2: Objectives
Section 1: The objectives of this not for profit club shall be to promote and improve the breeding of Mini Lop rabbits, disseminate information to the members, provide educational opportunities, encourage the exhibition in all varieties, and maintain and improve the Mini Lop standard.
ARTICLE 3: Affiliation
Section 1: The AMLRC shall affiliate with the American Rabbit Breeders Association, Inc. (ARBA)
Section 2: The AMLRC shall have no affiliation with the Mini Lop Rabbit Club of America (MLRCA).
Section 3: Any local, district or state Mini Lop Specialty Club which is chartered with the ARBA and whose organization is in accord with that of this club is strongly urged to affiliate with the AMLRC and may affiliate by application, payment of five ($5) dollars annually and approval of the AMLRC Executive Board. The clubs list of officers and constitution must accompany the application. All currently affiliated Mini Lop Specialty clubs will be listed on the official AMLRC website and will be published in The Mini Lop GAZETTE. Officers of all clubs affiliated with the AMLRC must be members in good standing with the AMLRC and a member in good standing with the ARBA.
ARTICLE 4: Membership
Section 1: Any person of good character, who agrees with the objective of the AMLRC identified in Article 2 of the Constitution and who agrees with the AMLRC affiliations identified in Article 3, Section 1 & Section 2 of the Constitution, may become a member of this club. A signed application form prescribed by the Executive Board along with payment of at least one (1) year membership dues, shall be submitted to the Secretary. The term will begin from the date of receipt of application and dues. Membership in good standing shall be defined as any member whose dues are currently paid and who obeys to the Constitution and By-Laws of the AMLRC and is not currently expelled or currently suspended from ARBA or AMLRC. Only members in good standing may run for office, serve on committees or sign any official petitions. No member under the age of nineteen (19) shall be eligible to sign petitions for elective offices, amendments or resolution to the AMLRC Constitution and By-Laws.
ARTICLE 5: Officers
Section 1: The officers of the AMLRC shall consist of a President, Vice President, Secretary, Treasurer and six (6) Directors and shall make up the Executive Board. Each Director shall be elected by the membership. The six (6) Directors shall be ideally comprised from different geographical locations in the United States, Canada and foreign countries. No more than one (1) Director shall reside from the same state or providence. (Rev. 10/2013)
Section 2: The President, Vice President, and Directors shall be elected by the membership by mail ballot, prepared by the Secretary. The Executive Board will approve and appoint a person to the position of Secretary and Treasurer. To be eligible for any office all candidates must be a current member in good standing of the AMLRC and ARBA, have been a member of the AMLRC for at least two (2) years just prior to seeking office, and must continue with the breed while holding office.No two (2) members from the same household may serve on the Executive Board at the same time. (Revised 10/2016)
Section 3: All officers except the positions of Secretary and Treasurer shall have their resume printed in The Mini Lop GAZETTE for the benefit of the membership. The President and three (3) Directors, (Director Number 1, Director Number 3 and Director Number 5) shall be elected in odd years. The Vice President and three (3) Directors, (Director Number 2, Director Number 4 and Director Number 6) shall be elected in even years. When initially elected, in 2014,
Director Number 5 shall serve a one (1) year term and will then be up for re-election in following odd year election cycle. (Rev. 10/2013)
Section 4: The term for all officers, except the offices of Secretary and Treasurer shall be for two (2) years or until their successors are elected. The term for the office of Secretary and Treasurer shall each be three (3) years or until their successors are elected, except the initial appointments as defined in Constitution Article 5, Section 5. The term of those newly elected or appointed shall begin under order of new business at the annual General Membership meeting held in conjunction with the ARBA Convention. The President, Vice President, Secretary, Treasurer and all six (6) Directors shall be eligible to serve for only two (2) consecutive elected terms in the same office, with a minimum of one (1) year off between two (2) consecutive elected terms. (Rev. 10/2013)
Section 5: Initial appointments of the Secretary and Treasurer shall occur in 2011. The office of Secretary shall re-open for appointment in 2013 and shall then follow the term length identified in Constitution Article 5, Section 4. The office of Treasurer shall re-open for appointment in 2014 and shall then follow the term length identified in Constitution Article 5, Section 4.
Section 6: Vacancies in any office of the Executive Board, with the exception of President, shall be filled by appointment of the President, must receive a two-thirds (2/3) majority vote of the Executive Board. If the office of Vice President shall become vacant because the Vice President is ascending to the office of President the appointment for a new Vice President shall be made from the current Directors.
Section 7: An Executive Board member failing to report his/her vote concerning AMLRC matters to the President within seven (7) days of request, shall by his/her silence, forfeit his/her vote.
Section 8: The Executive Board shall conduct business as usual in the event a quorum of the officers is not present. Any board member unable to attend official AMLRC board meetings will be contacted by the President within two (2) weeks following the board meeting to vote only on those issues presented at the board meeting. The President will not discuss old business nor ask for new business of those board members not present at the board meeting. The President will report the result(s) of the board member?s vote to the rest of the board members in a timely manner.
Section 9: If an officer or Director does not fulfill his/her duties or shows a lack of interest in matters of the AMLRC, the guidelines identified in By Laws Article 3 shall be followed.
Section 10: If an officer or Director gives up the raising of Mini Lop rabbits during his/her term, he/she shall resign his/her office effective immediately.
Section 11: No person who was an Executive Board member of the MLRCA at the time the MLRCA?s charter was revoked by ARBA in May 2011 may run for office or seek a petition for office of the AMLRC without prior majority approval of the AMLRC Executive Board.
ARTICLE 6: Voting Procedures
Section 1: Any member who desires to become a candidate for office must be in good standing and must fill out a nomination petition. This petition is published in the winter issue of The Mini Lop GAZETTE and/or may be obtained from the Secretary. The petition must be signed by a minimum of three (3) members of the AMLRC in good standing. Completed petitions must be returned to the Secretary and must be postmarked no later than May 1st. EXCEPTION: Petitions for Secretary and Treasurer must be returned to the President and must be postmarked by any date determined by the Executive Board in order to keep these offices filled.
Section 2: When the nomination petition is received by the Secretary, he/she shall determine if the member is eligible to run for office.
Section 3: The Secretary will mail the ballots to all members whose dues do not expire prior to July 1st. The names of all candidates who have properly qualified under Article 5 Section 2, Article 6 Section 1and Article 5 Section 11 of the Constitution, shall appear on the ballot. The qualifications of said candidates will appear in the Summer issue of The Mini Lop GAZETTE. A self-addressed envelope shall accompany each ballot with the election chairpersons name and address thereon. The Election Committee will count all acceptable ballots and send a certified statement of the results to the President and Secretary. The Secretary will retain the ballots and the certified statement for one (1) year in the event there is any question concerning the ballots.
Section 4: No person whose name appears on the election ballot may be on the Election Committee.
Section 5: In the event of a tie between two (2) or more persons for the same office, selection shall be made by a runoff election. In the event only one (1) person is running for the office, that person shall be deemed elected to that office.
Section 6: Any member who has previously resigned an office must have majority Executive Board approval to run for any future office.
Section 7: Members who submit their membership as a family membership shall have two (2) votes per family. A husband and wife membership shall have two (2) votes. A single ADULT membership shall have one (1) vote. (Revised 10/2016)
ARTICLE 7: Duties of Officers
Section 1: The President shall preside at all meetings, call special meetings of the AMLRC or Executive Board, in accordance with the Constitution and By-Laws and perform other duties that pertain to his/her office. The President will fill all positions on standing committees. The President shall be a member of the Budget Committee. The appointments made by the President on all standing committees must receive 2/3 majority Executive Board approval. The President shall not have an Executive Board vote unless to break a tie.
Section 2: The Vice President shall perform all duties of the President in his/her absence or disability. If the office of President becomes vacant, the Vice President will succeed him/her in office. The Vice President shall be a member of the Budget Committee. While acting as the office of Vice President the Vice President shall have an Executive Board vote. If the Vice President is serving or presiding as President he/she shall have the Executive Board voting rights the President would have.
Section 3: The Secretary shall perform the following duties: maintain a joint bank account with the AMLRC Treasurer in a national bank in the name of the AMLRC; maintain a complete set of books and records; act on all membership applications received; make a quarterly report as to the number of members to the Executive Board; deposit income received from membership applications; consult and advise the President regarding unexpected situations; furnish quarterly reports to the Executive Board showing the AMLRCs general condition; and maintain a complete and up to date membership list. Distribution, by the Secretary, of the complete membership list shall be at discretion of the Executive Board. The Secretary shall devote sufficient time and attention to the duties of his/her office as to carry out requirements and duties directed by the President and Executive Board. In addition, the Secretary shall keep an accurate record of all the meetings and Standing Rules and perform other duties, which may be assigned by the President. The Secretary shall be bonded to cover the assets of the AMLRC. The Executive Board will review the amount of bond coverage at each annual meeting. The Secretary, Treasurer, President, and Vice President, must collaboratively prepare a budget for the upcoming fiscal year and present it to the Executive Board for approval and shall constitute the Budget Committee. The Secretary shall have an Executive Board vote.
Section 4: The Treasurer shall perform the following duties: maintain a joint bank account with the AMLRC Secretary in a national bank in the name of the AMLRC; monitor deposits and withdraws made to/from the AMLRC bank account; furnish quarterly reports to the executive board showing the AMLRCs financial condition to be issued to the general membership for publication in each issue of The Mini Lop GAZETTE; and draw funds against the association?s funds for reimbursements to the Secretary and various committee heads as necessary for the proper function of the AMLRC. The Treasurer shall be bonded to cover the assets of the AMLRC. The Executive Board will review the amount of bond coverage at each annual meeting. The Treasurer shall be a member of the Budget Committee. The fiscal year of the AMLRC shall run from September 1st through August 31st. The Treasurer shall have an Executive Board vote.
Section 5: The Executive Board shall: have the power to transact all AMLRC business between meetings; approve all appointments made by the President; formulate rules; award the locations of the National Mini Lop National Specialty Show; and decide on any questions of policy or anything not specifically covered in this Constitution and By-Laws. The Secretary shall make a full report at the annual meeting of all matters handled during the year by the board.
Section 6: District Directors shall write an article for publication in each issue of The Mini Lop GAZETTE. These articles must contain information on what is happening in relation to Mini Lops in the Nation and their general area. Directors should be able to attend at least 50% of the annual meetings held by the national club during their term in office.
ARTICLE 8: Amendments
This constitution may be amended as set forth in the By-Laws.
END OF AMLRC CONSTITUTION
American Mini Lop Rabbit Club Bylaws
ARTICLE 1: Meetings
Section 1: The annual meeting shall be held during the annual convention show of the American Rabbit Breeders Association, Inc.
Section 2: The President may call a meeting of the Executive Board at any time during the annual convention of the American Rabbit Breeders Association, or the National Mini Lop Show.
Section 3: In order to transact business at any Executive Board meeting of the AMLRC, there shall be a quorum of at least two-thirds (2/3?s) of the Executive Board.
ARTICLE 2: Parliamentary Authority
Section 1: The current edition of Robert?s Rules of Order Newly Revised shall be considered as the final authority for the AMLRC on all questions not specifically covered by the Constitution and By-Laws.
Section 2: In order to transact business at any general membership meeting of the AMLRC, there shall be a quorum of at least fifteen (15) voting members, in addition to the officers present.
ARTICLE 3: Interpretation & Discipline
Section 1: The interpretation by the Executive Board of this association of the Constitution, By-Laws, Rules, Regulations, Notices, Resolutions, Properties and of Association Documents and Orders shall be binding upon all members of this Association.
Section 2: All notices required to be sent to any member of this Association shall be sent by regular mail, prepaid to the member's address as it appears on the books of the Association, and such mailing should be presumptive evidence of the service thereof. Any change of address must be sent promptly to the Secretary.
Section 3: The Executive Board may impose penalties upon any member for conduct, which, in its judgment, warrants such action. Such penalties include but are not limited to expulsions, suspensions and fines.
Section 4: If a complaint of misconduct is brought against any member, elected officer or Director, the Executive Board shall be polled thereafter as soon as possible, and
(a) If the Executive Board determines that there is a reasonable basis for such complaint and that the Association could be adversely affected by the retention of membership of said member or the retention in office of said officer or Director, the board may in its own discretion suspend such person pending a final determination as set forth herein.
(b)The President, or if the President be charged, the Vice President, shall appoint a Grievance Committee. The Grievance Committee shall investigate the complaint and within a reasonable time limit report its findings.
(c) The Executive Board shall receive the findings of the Grievance Committee and shall determine whether a special meeting of the Executive Board shall be convened for a hearing on the complaint and consideration of the grievance committee report or to defer action on the complaint until the next regularly scheduled Executive Board meeting.
(d) The complainant and the accused shall be notified of the date of any Executive Board meeting and shall be afforded the opportunity to present evidence relating to the charge.
(e) The determination of the Executive Board shall be a final resolution of the manner, subject to the appeal process set forth in Section 5 hereof.
(f) All complaints to be considered pursuant to this section shall be in writing and shall be accompanied by a non-refundable fee of two hundred ($200) dollars to defray the costs attendant on the implementation of the procedures. In the event the Executive Board elects not to consider the complaint, it shall return one hundred ($100) dollars of the fee.
Section 5: An appeal may be taken from any ruling of the Executive Board to the next general membership meeting.
Section 6: Any complaint submitted pursuant to this Article may not be for instances or events occurring more than three hundred sixty five (365) days prior to the date of receipt by the President and/or Secretary (or by the Executive Board should both be involved) of the complaint.
ARTICLE 4: Standing Committees
Section 1: Election committee
The President shall appoint an election committee consisting of a chairperson and two (2) members. The members of the committee shall not be currently on the Executive Board or be currently running for an office of the Executive Board. Their duties shall be to receive and certify the results of elections, Constitution and By-Law changes, Standard of Perfection revisions, Convention judge ballots and any other special voting directed to the entire membership to the President and Secretary within fifteen (15) days after the closing of the polls.
Section 2: Auditing committee
The President shall appoint an auditing committee consisting of a chairman and two (2) additional members from the membership of the AMLRC. The Secretary and Treasurer will provide the books and a prepared report to the committee no later than fourteen (14) days prior to the commencement of the ARBA annual convention. The committee will audit the books utilizing an independent and competent Certified Public Accountant, Bookkeeper or accountant professional and establish that proper procedures are performed by the Secretary and Treasurer. The Auditing Committee shall prepare a report that addresses the following: insure that all monies received and expended are properly controlled and reported; to review all procedures and assist the Secretary and Treasurer to insure the most convenient and/or more economical methods are used; and to remain aware of how income is derived and monies are expended. The chairperson will present the report to the Executive Board at the Executive Board meeting of the AMLRC held in conjunction with the ARBA annual convention. The report will be made available to the AMLRC membership at the General Membership meeting held in conjunction with the ARBA annual convention. (Rev. 10/2013)
Section 3: Standard committee
The standard committee shall consist of a chairperson and at least four (4) additional members, appointed from geographical different locations, at least one (1) of whom shall be a licensed ARBA judge. The standard committee shall perform the following duties: screen all suggested changes to the standard; make recommendations concerning those changes in the breed standard to the membership; insure the membership is polled; and to fulfill the obligation of a specialty club standard committee mandated by the ARBA. Further, they are in charge of protecting and interpreting the breed standard.
Section 4: Show committee
The show committee in charge of Mini Lops at the ARBA Convention Show shall consist of one open and one youth person for the positions of breed chairperson, breed superintendent, breed Secretary and recorder and shall be appointed by the President. Additional support personnel may also be required to enable this committee to carry out its duties. This committee is also responsible for the proper showing and care of entries, recording of show results, procurement of trophies, operation of the AMLRC?s booths and arrangement of the annual club dinner meeting.
Section 5: Official publication editor
The editing of the official publication, The Mini Lop GAZETTE, shall be done by a committee of one (1). The editor shall be responsible for all content of the publication and arrange for publication quarterly. All monies from advertising will be sent to the Treasurer. The Secretary and the editor will communicate in a manner so that both are clear regarding members who have paid/unpaid memberships or ads. The editor shall receive from the Secretary a set of labels of all paid-up members. Any member wishing to apply for the position must submit a resume identifying the candidates qualifications. Although this position is appointed and governed by the President, resumes shall be reviewed by the Executive Board and the candidate selected by a majority vote of the board.
Section 6: Constitution committee
The constitution committee shall consist of a chairperson and appointed members, two (2) of which shall be the Secretary and Treasurer. Their duty shall be to review the AMLRC Constitution and By-Laws on an annual basis to be sure that it reflects the state of affairs. They shall make recommendations for changes to the Executive Board and shall investigate changes suggested by the Executive Board and membership. They, along with the Secretary and Treasurer, shall monitor the club?s actions to ensure compliance with the Constitution and By-Laws.
Section 7: Sweepstakes committee
The sweepstakes chairperson shall be a committee of one (1). This position is responsible for the following: receive sweepstakes reports for open and youth sanctioned shows; record sweepstakes results in to a sweepstakes system prescribed by the Executive Board for both open and youth shows; receive, process and issue sanction requests; deposit sanction fees in to the AMLRC national bank account in a timely fashion; issue a quarterly report to the Executive Board giving the general state of the sweepstakes system and number of sanctions requested; submit to the Editor of The Mini Lop NEWESLTTER, in the prescribed timeframe, the sweepstakes standings for publication in The Mini Lop GAZETTE; and any other duties as determined by the Executive Board pertaining to the sweepstakes system. The sanction fees shall be set by the Executive Board and shall only be modified utilizing information obtained by the AMLRC annual budget and the Budget Committee. The Sweepstakes Chairperson shall be bonded. The Executive Board will review the amount of bond coverage at each annual meeting. When a sweepstakes person resigns or quits, the President and the Executive Board is to be notified in writing. Any member wishing to apply for the position must submit a resume. Although this position is appointed and governed by the President, resumes shall be reviewed by the Executive Board and the candidate selected by a majority vote of the board.
Section 8: Judges Committee
This committee will consist of a chairperson and two (2) or three (3) other members from different states. The chairperson and committee shall be appointed by the President and be subject to approved by the Executive Board. The list of nominated judges shall be obtained at the General Membership meeting of the AMLRC held in conjunction with the ARBA annual convention. This committee shall develop a ballot from the nominated judges, poll the members, contact the judges concerning their availability to judge Mini Lops at the ARBA annual convention and secure the Mini Lop judges far enough in advance to ensure quality judges are obtained. Results of the poll shall be published annually in The Mini Lop GAZETTE.
Section 9: Youth Chairperson
The Youth Chairperson shall be a committee of one (1) or two (2) co-chairpersons. For the purpose of representation, if more than one, they should ideally reside geographically distant from each other. The Youth Chairperson(s) shall be appointed from the membership at large by the President and be approved by the Executive Board. The main responsibility of the Youth Chairperson shall be to work as a committee to promote Mini Lop related activities among the youth membership. The Youth Chairperson shall make him/her readily accessible to any and all youth members to advise them on problems arising by or concerning them.
The Youth Chairperson shall prepare and submit a column for publication in each edition of The Mini Lop GAZETTE to keep the youth members informed of youth activities.
The Youth Chairperson shall prepare and submit to the Executive Board, following the Mini Lop National Specialty Show, a yearly report on the status of the youth membership and activities.
The Youth Chairperson shall be responsible for developing and conducting a Mini Lop Youth Royalty Contest at the National Mini Lop Specialty Show. This contest shall consist of a combination of any or all of the following: written tests, oral interviews, showmanship and judging contests. The Youth Chairperson is responsible for all aspects of overseeing these contests, which includes correcting tests, determining the winners and distributing awards.
The Youth Chairperson shall at all times encourage the youth membership to conduct themselves and the affairs of their Association in such a manner so as to set an example in good sportsmanship and cooperation to encourage other young people to become members of the Association.
Section 10: Supply Chairperson
The Supply Chairperson shall be appointed from the membership at large by the President and be approved by the Executive Board. The main responsibility of the Supply Chairperson shall be to handle all aspects of merchandising selected Mini Lop related products and information through and for the good of the AMLRC. Specific duties of the Supply Chairperson shall include too at all times keep a record of the inventory of products the AMLRC has on hand to retail, keep accounting records of payouts and expenses along with income and profits resulting from the merchandise handled through his/her position, shall submit quarterly accounting reports detailing the transactions handled through his/her position for that quarter to the AMLRC Treasurer to be incorporated into the general accounting reports of the AMLRC and he/she shall report to the Executive Board needs for new products to merchandise. The Supply Chairperson shall be bonded. The Executive Board will review the amount of bond coverage at each annual meeting.
The Supply Chairperson shall make merchandise available to be sold through the AMLRC booth at the ARBA Convention and at the AMLRC Specialty Show. He/She shall also prepare and include an inventory and accounting record to accompany these merchandising items.
ARTICLE 5: Compensation
Section 1: The Secretary shall receive a portion of the membership fees as appropriate compensation (not including Charter membership fees). This amount will be a fixed percentage established by majority approval of the Executive Board utilizing information obtained by the AMLRC annual budget and the Budget Committee. The Executive Board may increase this percentage, but only upon on endorsements received by the Budget Committee and majority approval of the Executive Board. These amounts, plus the ARBA convention and AMLRC national show expense check, shall be the Secretary's total compensation.
Section 2: The Treasurer shall receive a portion of the membership fees as appropriate compensation (not including Charter membership fees). This amount will be a fixed percentage established by majority approval of the Executive Board utilizing information obtained by the AMLRC annual budget and the Budget Committee. The Executive Board may increase this percentage, but only upon on endorsements received by the Budget Committee and majority approval of the Executive Board. This amount shall be the Treasurer?s total compensation.
Section 3: The President and the Secretary shall each receive an amount up to, but not exceeding $250 toward their expenses to the annual ARBA Convention and the National Mini Lop Specialty Show. If the President is unable to attend, the vice-President may receive an amount up to, but not exceeding $250 toward the same expenses. In all cases receipts must be provided to the Treasurer for justification that there was at least $250 in expenses.
Section 4: The sweepstakes chairperson shall receive a fixed percentage of all sanctions processed established by majority approval of the Executive Board utilizing information obtained by the AMLRC annual budget and the Budget Committee. This shall be the total compensation for the sweepstakes chairperson(s).
Section 4: The supply chairperson shall receive fifteen percent (15%) of the gross sales that he/she encumbers. This shall be the total compensation for the supply chairperson.
Section 5: The Executive Board reserves the right to seek and award bids for an editor for The Mini Lop GAZETTE. This shall be the editors total compensation.
ARTICLE 6: AMLRC National Specialty Show
Section 1: Host clubs wishing to submit a bid to host the AMRSC National Specialty Show shall present the bids to the President and Vice President no later than forty-five (45) days prior to the proceeding National Specialty Show. The bids will be reviewed by the President and Vice President for content and shall then be presented to the Executive Board no later than ten (10) days prior to the proceeding National Specialty Show for discussion at the AMLRC annual board meeting held in conjunction with the AMLRC National Specialty Show.
Section 2: Bids for the AMLRC National Specialty Show shall be submitted, if at all possible, two (2) years in advance.
Section 3: A representative from each prospective Host Club submitting a bid to host the AMLRC National Specialty Show shall present their bid to the Executive Board at the AMLRC annual board meeting held in conjunction with the AMLRC National Specialty Show. After all bids are presented the Executive Board shall select the location based on the bids received and majority approval of the Executive Board.
Section 4: The Host Club shall submit a check in the amount of $1.00/Mini Lop entered in the AMLRC National Specialty Show to the AMLRC Treasurer within thirty (30) days after the close of the Specialty Show. This fund shall be referred to as the AMLRC Specialty Show fund and shall be set aside for Youth Royalty Awards and Youth Scholarships.
ARTICLE 7: Convention judges
Section 1: All members in attendance at the annual general membership meeting may submit the names of two (2) prospective judges. Open will nominate for open judging and youth will nominate for youth judging. A ballot will be generated from those names submitted and printed in the winter issue of The Mini Lop GAZETTE. The three (3) judges receiving the most votes will be asked to judge in the division in which they were chosen. They will be procured for the first year they are available.
ARTICLE 8: Dues
Section 1: Membership dues shall be recommended by the Executive Board for approval by the members at the annual meeting. Dues categories include Adult membership, Two Adult Combination Membership (Husband/Wife, Couple, or Partners), Single Youth membership, Single Adult Family Membership (1 Adult and all Youth 18 years and younger), Two Adult Family Membership (2 Adults and all Youth 18 years and younger), and Charter Membership. Age of youth shall coincide with the ARBA youth age. (Revised 10/2016)
Section 2: Charter memberships shall only be made available to those who pay the appropriate dues, prescribed by the Executive Board, and are only offered until ninety (90) days after to the initial charter being established by ARBA. Members who pay charter membership dues shall be thereafter identified as Charter Members of the AMLRC. Charter membership dues shall include a one (1) membership in the AMLRC.
Section 3: All members shall be notified thirty (30) days prior to the expiration of their membership. Points will not be awarded during any period of lapsed membership. If membership is renewed, points will be awarded from the date of the membership renewal and points earned prior to the membership lapse will be added to the current sweepstakes year.
Section 4: The Executive Board reserves the right to accept or reject, for cause, any application for membership or renewal.
ARTICLE 9: Amendments
Section 1: The AMLRC Constitution and By-Laws may be amended or repealed by the membership.
Section 2: Any alteration or amendment to the Constitution or By-Laws shall be offered by petition. The petition shall be in writing and be signed by at least twenty (20) members in good standing, shall be dated and sent to the Constitution Chairperson prior to April 1st to be considered in that calendar year. The petition shall state the Article and Section to be amended, added or deleted. It shall provide the text to be replaced or to be added to the Constitution or By-Laws. Any alteration or amendment to the Constitution or By-Laws received by the Constitution Chairperson after April 1st will be considered in the following calendar year.
Section 3: Once received by the Constitution Chairperson he/she shall forward the petition to the Secretary for the Secretary to ratify that those members that signed the petition are current members of the AMLRC and in good standing on the date of the petition. If at this time the petition contains less than twenty (20) ratified signatures then the author of the petition shall be notified by the Constitution Chairperson and afforded the opportunity to correct the petition. All corrections must be made and ratified by the Secretary prior to April 1st or they will be considered in the following calendar year.
Section 4: The Constitution Chairperson shall review said petition for general content with regard to compliance with current AMLRC Constitution and By Laws, prepare and/or modify rationale for said change and review said petition with regard to Roberts Rules of Order Newly Revised and present the ratified petition to the Executive Board within thirty (30) days of receipt.
Section 5: The Board of Directors shall submit to the AMLRC Secretary authority to prepare the amendment, prior to June 1st of that calendar year in order for publication of the entire proposed amendment (including rationale) in the Summer issue of The Mini Lop GAZETTE. Any ballot for revisions to the Constitution or By Laws shall be included with the election ballot for that calendar year and shall be prepared by the Secretary and sent to all eligible current members of the AMLRC in good standing. The proposed amendment must appear on the agenda of the annual general membership meeting held in conjunction with the ARBA annual convention.
Section 6: After voting, the members shall seal the ballot and return it on or before the closing date of voting to the Ballot Chairperson.
Section 7: A two-thirds majority of the members voting shall be required to alter the Constitution or By-Laws.
Section 8: Any amendment that passes a two-thirds majority of the members voting shall become effective at the opening of the AMLRC annual board meeting held in conjunction with the ARBA annual convention.
Section 9: To keep the membership informed results of all voting on amendments and alterations to the Constitution and By-Laws shall appear in the first issue of The Mini Lop GAZETTE to be published following the voting.
ARTICLE 10: Dissolvent of club
Section 1: If at any time the AMLRC shall lose its affiliation and charter with ARBA or the club is dissolved the club Treasurery shall be turned over the ARBA Youth scholarship fund, additionally any physical assets the club owns shall be sold with the proceeds going to the ARBA Youth scholarship fund.
ARTICLE 11: Order of business
1. Roll call of officers
2. Reading of minutes of the Executive Board
3. Reading of minutes of special meetings
4. Reading of minutes of the previous annual meeting
5. Report of officers
6. Committee reports -- (ten) 10 standing committees and all special committees
7. Unfinished business
8. New business
9. Nominations of convention show judges
10. Good of the AMLRC
END OF AMLRC BY-LAWS